Create professional letterheads & download as PDF
Create professional letterheads for your business correspondence. A well-designed letterhead establishes credibility and reinforces your brand identity in every piece of official communication.
| Entity | Must appear on letterhead | Authority |
|---|---|---|
| Private / public limited company | Name, registered office address, CIN, phone, email, website (if any) | Companies Act 2013, s.12(3)(c) |
| One Person Company | The same, plus the words "One Person Company" in brackets below the name | Companies Act 2013, s.12(3) |
| LLP | Name, registered office address, LLPIN | LLP Act 2008, s.21 |
| Sole proprietorship | No statutory requirement; trade name and address by convention | — |
| Partnership firm | No statutory letterhead requirement | — |
| GST-registered business | GSTIN is required on tax invoices; on letterhead it is convention, not law | CGST Rules, r.46 |
| Section 8 company | Company requirements apply, plus the licence particulars | Companies Act 2013 |
| Element | Recommended | Why |
|---|---|---|
| Page size | A4 — 210 × 297 mm | Indian and international standard; US Letter will crop |
| Minimum margin | 12 mm on all sides | Most office printers cannot print closer than 5–10 mm |
| Header depth | 35–45 mm | Enough for a logo and address block without eating the body |
| Footer depth | 18–25 mm | For the CIN line, registered office and page number |
| Logo width | 40–60 mm | Legible without dominating |
| Body type size | 10–11 pt | Comfortable in print; 9 pt is the floor |
| Statutory footer type | 7–8 pt | Small but must stay legible — do not go below 7 pt |
| Colour | CMYK for offset printing, RGB for PDF only | A screen-bright colour will print muddy |
Section 12(3)(c) of the Companies Act 2013 requires the company name, registered office address, Corporate Identity Number, telephone number, email address and website if one exists, on all business letters, billheads and letterheads.
Yes, for companies registered under the Companies Act 2013. Omitting it is the most common compliance failure on Indian letterheads and attracts a penalty under Section 12(8).
No. There is no statutory letterhead requirement for a proprietorship or a partnership firm. Showing a trade name, address and contact details is convention and good practice, not law.
It is not legally required on a letter — the GST rules require it on tax invoices. In practice most Indian businesses include it because customers and auditors look for it.
A4, 210 by 297 millimetres, with at least 12 millimetres of margin on every side. Most office printers cannot print within 5 to 10 millimetres of the edge, so a design that runs to the paper edge will be clipped.
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